Here are some best practices for managing your collections and their hierarchy:
If your institution has
subscribed to the commercial video service, assign a collection to store those
videos. Some Institutions have named their commercial video collection to the
name of their library.
If you have integrated NJVID
with a Learning Management Systems, it is highly advisable to point each LMS to
its own collection. Uploaded videos from within the LMS can get added to this
collection by default.
The collection structure should
at some form represent the organizational divisions of each institution. User
permissions are always collections based and this structure will give some
autonomy to each department or collection if they so desire in the
Assign a special collection for
testing uploads etc and change the visibility settings to hidden so that these
videos are not shown on web interfaces.
Educate your users on how to
search for videos and find videos they may be interested in. It is not a good
idea to tell users to go to page two in the collection list. Instead point them
to the URL of the video etc.
NJVID Collection managers have the added capability to specify collection level access permissions and can restrict access to specific users, groups or all users of the Institution. Additionally collections can also be kept private as well and visible only to the collection manager and administrator. Similarly the listing visibility of the collection on the website can be set to inherit or listed or unlisted